Simon Payne Photography Limited
- Privacy Note is in effective as of 25 May 2018. (date of last amendment to this note 25 May 2018)
- Privacy policy is in effective as of 25 May 2018. (date of last amendment to this note 25 May 2018)
Simon Payne Photography Limited strive to protect and respect your privacy, look after your personal data and met GDPR data privacy law.
This Privacy note, inclusive of our General Terms of Service, explains what personal data is collected, how it used, reasons we may need to disclose your personal data to others. The Privacy policy (which this follows Privacy note) is our legal policy and they should be read together.
We must advise that this Privacy note and the Privacy policy (which this follows Privacy note) is subject to change, so please check our website www.simonpayne.photography / Facebook Simon Payne Photography Limited page on a regular basis for any further changes.
Data Protection law will changed on 25 May 2018
This Privacy Note sets out your rights under the new laws.
What is Simon Payne Photography Limited ?
Simon Payne Photography Limited offers / provider of Photographic services, based in South Wales, UK. Simon Payne Photography Limited registered office at 7 Fair View, Porth, Rhondda Cynon Taff, CF39 9TA and company number 09180054. Simon Payne is the registered Data Protection Officer for Simon Payne Photography Limited.
How the law protects you
Data protection laws state that we are only able to process personal data if we have valid reasons to do so. The reasons we process your personal data include, but not limited to, your consent, performance of a contract, billing and to contact you.
How do we collect personal data from you?
We receive information about you from you when you use our website, complete forms on our website, if you contact us by phone, email, live-chat or otherwise in respect of any of our products and services or during the purchasing of any such product. Additionally we also collect information from you when you ;- sign up , Like a page, promotion, Friend / Follow comment on Facebook / Instagram (or similar social media platform) or when you inform us of any other matter.
If you provide us with personal data about a third party, ( Another who may or are intreated in the our product or service), it is assumed you have obtained the express consent from the third party for the disclosure and use of their personal data.
Your personal data may be automatically collected when you use our services, including but not limited to email address, telephone number Mobile / landline or example Facebook / Instagram login names in the event you contact us.
What type of data do we collect from you?
The personal data that we may collect from you includes your name, address, email address, phone numbers and payment information. We may also keep details of your visits to our studio, on Facebook / Instagram (or similar social media platform) including but not limited to communication on these platforms. We also retain records of your queries and correspondence, in the event you contact us. Your correspondence may contain additional information which is required to support the service including but not limited to Names, Birthdays, Event dates, Event location, Time of events, Contact numbers (example weddings) and baby details :- name, date, time and weight of / at birth.
Please be aware that any digital video, photographic images, or other content posted, uploaded or otherwise made available has a Copyright and Licence of the photography / video taken or edited during the process of providing the services in Digital fillies with and without water-mark or printed form, all Copy Rights is received to Simon Payne Photography limited.
Clients can purchase limited licences to uses digital photo files under licence to printout and use on social media platforms with a note and tag indicating photography by Simon Payne Photography Limited.
All Copy Rights are reserved for the photography / video and they may be used from time to time in advertising and publications / promotions including Social Media platforms by Simon Payne Photography Limited.
How do we use your data?
Simon Payne Photography Limited use information about you in the following ways:
- To process orders that you have submitted to us;
- To provide you with products and services;
- To comply with our contractual obligations we have with you;
- To help us identify you and any accounts you hold with us;
- To provide customer care, including responding to your requests if you contact us with a query;
- To administer accounts, process payments and keep track of billing and payments;
- To detect fraud and to make sure what you have told us is correct;
- To carry out marketing and statistical analysis;
- To notify you about changes to our services;
- To provide you with information about products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes; This is done primarily through Social Media platforms if available, if not using the contact details you have proved to enable the completion of the service.
- To inform you of service and price changes.
Retention periods
We will keep your personal data for the duration of the period you are a customer of Simon Payne Photography Limited.
We shall retain your data only for as long as necessary in accordance with applicable laws.
On the completion of your account / contracted service, we may keep your data for up to 7 years. Including personal information after you have cancelled / completed your services with us. We may not be able to delete your data before this time due to our legal and/or accountancy obligations. We assure you that your personal data shall only be used for these purposes stated herein.
This does not include all data, photographic digital files which may contain including but not limited to Names, Birthdays, baby details :- name, date, time and weight of / at birth will be kept as CopyRight product / probity of Simon Payne Photography Limited without time limit but not guaranteed to be kept, the Photographic Digital files may be deleted at anytime by Simon Payne Photography Limited without notification.
Who has access to your personal data?
Here is a list of all the ways that we may use your personal data and how we share the information with third parties. For clarity, we have grouped them into the specific products and services that we offer:
Quotes and Contacts
We process your data for administration, billing, support and the provision of services. Your data (communications) may be sent / held to / on the domain / servers registrar outside of the EEA. example including but not limited to Social Media Platforms, Email Services (Outlook) and Company web site (www.simonpayne.photograph)
Third Parties
For the avoidance of doubt, we do not and never shall sell your personal data to third parties for marketing or advertising purposes.
We may pass your personal data to third parties for the provision of services on our behalf (for example processing your payment). However, we will only ever share information about you that is necessary to provide the service and we have specific contracts in place, which ensure your personal data is secure and will not be used for any marketing purposes.
We may share your information if we are acquired by a third party and therefore your data will be deemed an asset of the business. In these circumstances, we may disclose your personal data to the prospective buyer of our business, subject to both parties entering into appropriate confidentiality undertakings. Similarly, we may share your personal data if we are under a duty to disclose data in order to comply with any legal obligation or to protect the rights, property, or safety of Simon Payne Photography limited customers, or others. This includes but is not limited to exchanging information with other companies and organisations for the purposes of fraud protection, credit risk reduction and dispute policies. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
Your rights
In preventing the use or processing of your personal data, it may delay or prevent us from fulfilling our contractual obligations to you. It may also mean that we shall be unable to provide our services or process the cancellation of your service.
You have the right to object to our use of your personal data, or ask us to delete, remove or stop using it if there is no need for us to keep it. This is known as your right to be forgotten. There are legal and accountancy reasons why we will need to keep your data, but please do inform us if you think we are retaining or using your personal data incorrectly.
Our Privacy Note shall be made clear to you at the point of collection of your personal data.
Simon Payne Photography limited primary means of communication it through Social Media Platforms which the clients can Delete / Un-Friend / Un-Like / Un- follow or block at anytime, If for some reason additional contact details have be given or used to compete or unable the service ease can be deleted on request to the Data Protection Officer for Simon Payne Photography Limited.
You have the right to ask us not to process your personal data for marketing purposes. Simon Payne Photography Limited marketing activity are through Social Media Platforms so you have control to Delete / Un-Friend / Un-Like / Un- follow or block at anytime.
We will not contact you for marketing purposes unless you have given us your prior consent for a single event.
Accessing and updating your data
You have the right to access the information we hold about you. Please email your requests to simpayne@outlook.com so that we can obtain this information for you.
Use of cookies
Our cookies policy is Simon Payne Photography Limited.does not use Cookies.
Where we store your personal data
All information you provide to us is stored within Apple Mac computer and Apple iCloud and desk top hard drives also our data (communications) may be sent / held to / on the domain / servers registrar outside of the EEA. example including but not limited to Social Media Platforms, Email Services (Outlook) and Company website (www.simonpayne.photograph), Apple contact list on Apple MAC, iPhone and iPads (password protected
From time to time, your information may be transferred to and stored in a country outside the EEA in relation to provision of the services. The laws in these countries may not provide you with the same protection as in the EEA; however, any third party referred to above outside of the EEA has agreed to abide by European levels of data protection in respect of the transfer, processing and storage of any personal data. By providing your data to us, you agree to this transfer and storage. However, we will ensure that reasonable steps are taken to protect your data in accordance with this privacy notice.
As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your data transmitted to us and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Any sensitive data (payment details for example) are encrypted and protected either buy automatic card payment , bank transfer or cash. If any sensitive data details are given to complete the purchase or order of service this is via a voice call or face to face only, No sensitive data / payment details are stored by Simon Payne Photography Limited.
Where we have given you (or where you have chosen) a password which enables you to access certain Digital Photographic / video files, you are responsible for keeping the password confidential. We ask you not to share a password with anyone.
Liability
We agree to take reasonable measures to protect your data in accordance with applicable laws
Data Breaches
In the event of a data breach, we shall ensure that our obligations under applicable data protection laws are complied with where necessary.
Contact us
Please e-mail any questions or comments you have about privacy to us at simpayne@outlook.com
Your right to make a complaint
You have the right to make a complaint about how we process your personal data to the Information Commissioner:
https://ico.org.uk/concerns/
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
Privacy policy - PDF Document
Privacy Policy 25 May 2018 pdf